Agencies considering migration to an electronc patient care reporting system (ePCR) must make notification to the Westchester Regional EMS Office and review the requirements regarding transitioning to an ePCR platform found in both:
Official correspondence outlined in the policies should be directed to the NYSDOH Bureau of EMS and Trauma Services (c/o Michael Tayler, 875 Central Avenue, Albany, NY 12206-1388 ) and the REMSCO (c/o Katherine O'Connor, Regional EMS Office, 4 Dana Rd, Valhalla, NY 10595), respectively.
All correspondence referencing this matter should also provide the specific name of the vendor(s) being considered.
Verification of vendor comliance with National EMS Information Systems (NEMSIS) standards can be done by visiting:
A useful checklist for deciding on ePCR Software can be found from the National Association of EMS Officials at:
REQUESTING RESTOCK OF PAPER PCRs
Please note: it is highly recommended that you call the Regional EMS Office at 231-1616 to check on availability of PCR supplies. Prehospital Care Reports and Continuation Forms can be picked up 8:30 am to 5:00 pm at:
If alternative pick-up times are needed, Agency Officers must call the Regional EMS Office at 914-231-1616 to make other arrangements.
DID YOU KNOW...?
Par values per package:
VERSION 5 PCRs
If using paper PCRs, the NYS DOH Bureau of Emergency Medical Services and Trauma Systems (BEMSATS) requires the use of the Version-5 New York State Prehospital Care Report (PCR) (DOH 3283). Agencies should not be using any paper form other that the Version-5 PCRs.
Any services still in possession of earlier forms should contact the Regional Office as soon as possible to make arrangements to return these PCRs.
All agencies should ensure that their providers have been in-serviced as to the changes in format between the Version-5 and Version-4 PCRs outlined in the policy statement.
PAPER PCR USE AND STORAGE
The New York State Department of Health (NYS DOH) EMS Bureau has policies that affect the use and storage of PCRs:
REGIONAL PAPER PCR SUBMISSION
All PCRs should be screened by the agency prior to submission to the Regional EMS Office for Quality Assurance/ Quality Improvement (QA/QI) purposes. When PCRs are received by the Regional EMS Office, the PCRs are screened again for completion of data points designated by NYSDOH BEMS.
PCRs missing the following information will be returned to the agency for correction and resubmission:
Per NYS DOH EMS Bureau, any corrections made to a PCR after it's submission should be in a different color ink, dated and marked with the initials of the person who supplied the information.
REGIONAL PCR FORMS
PCR CODES / RESOURCE GUIDES
If there are any questions regarding the materials provided or your agency needs more PCRs, please contact the EMS Office at (914) 231-1616 or email firstname.lastname@example.org .